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RULES AND REGULATIONS
REGATTA
 REGATTA
2009 Head of the TrentRules and Regulations
1. ENTRY RULESa) AthletesNo oarsperson, whether university, club, high school, recreational or independent may compete in successive divisions. This rule does not apply to coxswains. b) UniversitiesAll universities will be guaranteed entry with their administration fee of one boat per event for all university events (with the exception of the new event described below). Second entries may be acquired only as numbers permit for the university novice eights, university heavy fours and university heavy double events. Any university that is not a member of the OUA will be able to register for university events according to the fee schedule assessed to clubs. Entries for non-OUA universities are guaranteed in the same manner as for OUA universities. Entries must be received by Friday, September 18th at noon. After this date entries will be accommodated as space allows on a first-come, first-served basis — there is no guarantee of entry acceptance after September 18th. The Club Coxed Four Men and the Club Coxed Four Women events are restricted to club entries only. No university crews, whether representing a university or a club, are permitted to enter these two events. Universities are welcome to enter the other club events following the procedure detailed for club entries. On a trial and restricted basis, University J.V. Coxed Four Men and a University J.V. Coxed Four Women events have been added. The events have been added to Division 6, on the reduced length course used for that division. These events will be restricted to one crew per university and to a maximum of 10 crews for each event. Should there be more than 10 entries in either event, selection will take place through a draw process the results of which will be available September 21st. c) ClubsAll Boats which finish within 5% of the previous year's winning time will be guaranteed an entry into that event, with the exception of recreational events (see 4.b).The entries will be granted to the individual in single events and to the club, school or university in all other club events. Entries are only guaranteed provided they are received by Friday September 18th at noon. Individuals and crews that qualify for this entry guarantee are shown on the regatta's guaranteed entry list as posted on the website. All non-guaranteed entries for club and high school crew events (i.e. 2X, 4+, 8) must be prioritized by the registering club during the registration process. Eg. If a club wishes to enter 20 events and has 3 guaranteed entries from the previous year's performance, when submitting entries the remaining 17 entries must be ranked, by priority, 1-17. Entry to specific events will be a factor of both the priority given and the demand for entry into that particular event and division. Where several equal priority ranked entries result in an excessive number of entries in a specific event, a random draw will be used. For club single events, entries will be requested on an individual basis. Individuals may enter themselves or clubs may enter on the rower's behalf. Clubs DO NOT include singles entries in their crew prioritization. Individuals are encouraged to identify their club affiliation, but may enter as "independent." Individuals who qualify for a guaranteed entry must register within the registration period to receive this guarantee. Individuals who are not guaranteed an entry will be selected by random draw. d) DeadlinesEntries must be received by Friday, September 18th at noon. Confirmation of crews that have been accepted for each event will be posted on the Head of Trent website September 21st. Following this, should there be any Club or University events with available entry space, entries will be accepted on a first come first served basis until Friday, September 25th, at which point all entries will close. e) RestrictionsFor crew events, entries may only be made by clubs, universities or high schools recognized by the Head of the Trent. New clubs or universities interested in attending the regatta must express interest to the regatta committee to be added to the registration list. To request addition to the list please contact Andrew Joyce. 2. WAIVERSA signed Release, Waiver of Liability, Assumption of Risk, and Indemnity Agreement form with original witnessed signatures must be provided for every participant in the regatta. Minors (age 17 and under) must use the Parental Consent Release, Waiver of Liability, Assumption of Risk, and Indemnity Agreement form, requiring the signature of a parent or legal guardian. Any participant without a signed Release and Waiver form presented to the Head of Trent will not be permitted to race. 3. ENTRY FEES
Entries from OUA universities are subject to a single administrative fee of $250.00 which covers one entry in each university event. Entry fees will be required from all university crews entering club events and all non-OUA member university crews entering university or club events. Cheques are to be made payable to the PETERBOROUGH ROWING CLUB. Once entry to the Regatta has been confirmed (September 21st), entry fees are payable and there is no reimbursement of entry fees. Any club, university or individual that scratches an event after entry confirmation on September 21st will be charged a flat scratch fee of $60.00 per entry. Boats which are not scratched until the day of the Regatta will be charged both the entry fee for that event plus the $60 scratch fee. Bow numbers will not be issued until all applicable entry fees have been paid. 4. EVENTSa) MastersAll entrants for the Masters events must be thirty-two (32) years of age or over at some time during 2009. Grand Masters entrants must be 50 years of age or over during 2009. No age category handicap system will be observed in the Masters events. The fastest Grand Masters (men and women) who are 60 years of age or older will also receive winning medals. Entrants wishing to compete for this award must declare they are age 60 or over in 2009 where specified on the entry form. b) RecreationalRecreational boats are defined as having a mix of male and female members, or to be of particularly young or mature age, or to consider themselves "recreational" by nature. This means competitive masters or university crews cannot enter this category. First place awards will only be given to crews considered by the judges to be recreational. In keeping with the spirit of recreational rowing, no crews will be guaranteed entry the following year. All recreational events will be run on the short Head of the Trent course, starting from the area referred to as “The Wall.” Recreational crews will be directed to and marshaled from this area. c) High SchoolAll athletes competing in the high school events must be currently enrolled in high school. High school athletes may compete representing their school or compete as a composite high school crew for their club. 5. DIVISIONSAll divisions will start at or close to the times noted. Canal closure preventing late crews from proceeding up the course will therefore be strictly enforced. Crews MUST race in their division to be eligible for an award. Crews will be provided with a bow number; a plastic "slot" will be required to secure the number to the boat. 6. BOAT TRAILER PARKINGThe following clubs/universities are to use the Peterborough Rowing Club boathouse parking and docking facilities:
The new docking area designated "The Point" will be used by Kingston Rowing Club/Queen's University and affiliated schools. All others are to use the west bank of the river next to the University Athletic Complex. Boat trailers will be directed where to park in this area by Head of Trent staff. Cars with single sculls may park in any of the three locations. 7. RACE INSTRUCTIONSRace instructions and bow numbers are to be picked up at the Regatta Headquarters located in the University Athletic Complex. Bow numbers will only be provided upon payment of appropriate fees. Proceeding to the start, crews will be required to move through the canal narrows and down the course at a reasonable pace. Crews that fail to do so may be penalized race time by officials on the course. Once through the canal narrows, boats proceeding to the start cannot turn around at any time until they have rowed past the start line. Boats failing to obey this rule will automatically be assessed a 20 second penalty against their race time. During the race, normal head race rules will apply (with exception of the Canal Narrows area). Crews being overtaken are required to give way to passing boats. This may require altering course or line, provided this can be done in a safe manner while remaining on the race course. In situations where the crew being overtaken cannot alter course in a safe manner to accommodate the overtaking crew, the overtaking crew must adjust its course to allow safe passage of both boats. Of particular note during the race, no passing is allowed in the Canal Narrows between the marker buoys. At the entry buoy, a regatta official will dictate the order of crews based both upon their position and relative speeds. The canal narrows will be monitored by regatta officials. Boats passing within this restricted area will automatically be disqualified. This rule CANNOT be waived at the discretion of competitors. Boats seen to be impeding the progress of other crews through poor steering or following too closely will be subject to penalty or disqualification at the discretion of the judges. 8. COACHES AND COXSWAINSThere will be a meeting for coaches and coxswains at 8:15am at the Trent University Athletic Complex on race day. Important information and last minute instructions will be announced at that time. A representative from each club/university must plan to attend. After returning to the dock, all boats are required to return their bow number to the dockmaster before leaving the dock. Individuals or crews not returning their bow number will be charged $7.00 per number. This fee must be paid prior to receiving entry numbers for the subsequent year. |
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